Operations Administrator Full Time NEW

THE ROLE:

We are seeking an outstanding individual for the role of Administrator within our Operations department. This position includes providing assistance to the Head of Operations and the company executives in a wide range of operational tasks. The ideal candidate will be detail-oriented, organized and excited to grow with the company.

ABOUT:

Exbo Group is looking for an exceptional individual to work as an Administrator to support our Operations department. This person will report directly to the Head of Operations. This role’s primary function will be to manage business-related tasks for the team such as calendar management, document creation, scheduling travel, provision of software access, and a range of other support tasks to help manage our rapidly growing business.

The ideal candidate has meticulous attention to detail, is extremely organized and is motivated to learn as much as possible. Strong communication and interpersonal skills are a must, as this person will regularly interact with all members of the Exbo team. Our fast-paced work environment requires this person to have a can-do attitude that dives into challenging and ambiguous problems with rigor. We need someone who can carry out their tasks on a daily basis both accurately, timely and with little oversight. 

This role is a great opportunity for an individual that is looking to take on responsibility quickly, learn as they go and grow with the position. 

RESPONSIBILITIES:

• Day-to-day calendar management and scheduling for executives
• Support operational activities like expense reimbursement, travel, website updates and software provisioning
• Manage day-to-day office operations such as ordering supplies, managing guests, organization, seating arrangements, kitchen stocking and hardware management  
• Plan and coordinate team events, meals, and other in-office activities to foster a positive work culture.
• Key POC for software management for both employees and clients
• Help create and send documents through SignNow for new client opportunities and own contract management
• Maintain and improve internal trackers via Google Sheets
• Oversee our PSA software Scoro to ensure accurate and timely time entries

KEY QUALIFICATIONS:

• Bachelor’s degree 
• Previous experience as an Executive Assistant or Admin is preferred
• Experience with QBO and Excel/ Google Sheets
• High attention to detail
• Strong organizational skills
• Desire to work in a growth-stage environment

WORK MODEL

This is a full-time position based in New York, NY. This position requires 4 days in the office each week (M-TH) with Friday having the option to WFH.

Salary: $50,000 – $70,000 + performance bonus

ABOUT EXBO GROUP

Exbo Group is a team of investment bankers, consultants, and accountants that grew out of a $400M New York based venture capital fund. The fund’s portfolio companies had CEOs with strong visions and operating experience but lacked the technical financial experience to scale. The companies needed a way to offload the complex administrative and strategic burden of running a finance department and interfacing with their investors. After providing accounting and financial assistance for a firm’s successful $10M Series A raise, several other funds and firms began to seek out Exbo Group’s assistance. Our team has grown substantially and now provides high-touch accounting finance advisory and transaction services support to growth-stage companies and middle-market financial sponsors nationwide from our New York headquarters.

WORKING AT EXBO GROUP

Exbo Group has four core values that will inform your experience working here:

People are Paramount: Our people are the most important asset we have, and once great people are found, we give them the trust and autonomy to be the CEO of their role. We want to empower people with information rather than limit them with process.

Client Obsession: Our clients are our lifeblood. We built our business to facilitate their growth and provide financial support in the areas they need most. We work vigorously to earn and keep customer trust to build a long-term relationship.

High Standards: We deliver a premium service to our customers and in return, they expect nothing but excellence. When problems inevitably pop up, they are addressed and fixed immediately. Our relentless focus is on maintaining a high bar for our work so that we can keep clients happy.

Positive Energy: We know positivity and optimism benefit our work, and we harness positive energy as a vehicle toward greater awareness, growth, and collaboration. We believe in cultivating positive relationships within our team and with our clients to make our workplace a fun and inclusive environment to be a part of.

Exbo Group is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, disability, and veteran status.