Administrative Assistant – 393269 Full Time NEW

Our client is a prestigious private organization dedicated to advancing the frontiers of research in mathematics and the basic sciences. Based in New York City, they offer a collaborative, mission-driven environment that supports innovative scientific initiatives. They are looking for a driven, motivated Administrative Assistant to join their team.

Salary/Hourly Rate

$27/hr – $32/hr

Position Overview

Our client is seeking a detail-oriented and proactive Administrative Assistant to support the Chief of Staff and President. The ideal candidate is a team player with excellent administrative skills and event coordination experience.

Responsibilities Of The Administrative Assistant

• Provide administrative support to the Chief of Staff and occasional support to the General Counsel.
• Manage scheduling, travel arrangements, calendar coordination, and expense processing.
• Assist with hosting and coordinating workshops, leadership meetings, conferences, and a summer school program.
• Support event planning, including catering, A/V, presentation prep, setup, and breakdown.
• Create PowerPoint and Google Slides presentations.
• Maintain internal calendars and update associated webpages.
• Attend meetings, take minutes, and follow up on action items.
• Onboard new staff and support visiting guests, interns, and research staff.
• Provide back-up executive support to the President as needed.
• Screen phone calls and inquiries, greet guests, and handle special projects.
• Perform other duties as assigned.

Required Experience/Skills for the Administrative Assistant:

• 3 – 4 years of experience as an Administrative Assistant, providing high-level administrative support, including calendar and travel management.
• Strong project and event coordination experience.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently with close attention to detail.
• Proficiency in Microsoft Office (especially PowerPoint, Word, Excel), Google Apps, and Concur.
• Comfortable working in a fast-paced, dynamic environment and with confidential information.
• Flexibility to work longer hours during events (3 – 6 days/month).
• Punctual, professional, and highly organized.

Preferred Experience/Skills for the Administrative Assistant:

• Experience as an Administrative Assistant in nonprofit organizations or academic institutions.
• Familiarity with cloud-based platforms like Dropbox and Google Suite.
• Ability to build strong relationships across all levels and maintain discretion and professionalism.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 393269