Academic Recruiter Full Time NEW

Position Information

Posting Number S06705P Position Title Academic Recruiter Department Social Work Location Arlington Position Status Full-time Work Schedule

Monday – Friday, 8:00 AM to 5:00 PM

• With possibility of a hybrid schedule that allows for one to two remote workdays each week.

Salary Salary is commensurate based on qualifications and relevant experience up to $54,000. Pay Basis Monthly Job Summary

The Academic Recruiter will recruit highly qualified students to apply to and enroll in the UTA School of Social Work’s academic programs. Organize, create, and participate in on- and off-campus recruiting events, including preview days, college fairs, classroom presentations, information sessions, community outreach events, and high school and community college events. Travel to conferences, high schools, colleges, and other educational institutions to publicize and explain admission requirements and procedures for the School of Social Work’s academic programs. Assist prospective students in understanding admission requirements for entry into UTA and the School of Social Work. Develop and implement recruiting strategies to achieve target goals. Create and maintain a database of prospective student contacts and information. Support email, text, direct mail, social media, phone, and other marketing campaigns for prospective and UTA-enrolled students. Monitor all SSW UTA reports related to recruiting and admissions, contact students and assist with enrollment or re-enrollment, and connect students to financial aid, the registrar, housing, orientation, advising, the veteran’s office, or other organizations on campus. Assist with administrative and office functions related to recruiting, admissions, and community outreach. Respond to phone calls, correspondence, and email from prospective students and their family members. Perform data entry tasks. Prepare correspondence.

Essential Duties And Responsibilities

• Recruit high school (public and private), charter school, community college, transfer, veterans, undergraduate, and graduate students to apply and enroll at UTA and the School of Social Work. Organize, create, and participate in on- and off-campus recruiting events, including preview days, college fairs, classroom presentations, admissions information sessions, community outreach events, high school and community college events, and academic conferences.
• Provide information to prospective undergraduate and graduate students and their families at various stages of the college search cycle/funnel about freshman enrollment or the transfer admissions process and transfer credit and undergraduate and graduate educational opportunities at the School of Social Work. Review and evaluate prospective transfer and graduate students’ transcripts and provide general information on the requirements needed to meet qualifications for enrollment in our academic programs.
• Create and maintain a prospective student contact and information database.
• Input, respond to, and manage data in the SSW and University recruiting CRM. Manage Live Chat and pop-ups, responding in real time or as soon as possible to prospective students.
• Monitor and complete daily tasks assigned in the CRM and by your supervisor. Respond promptly to all prospective student inquiries. Create and execute email, text, and phone marketing campaigns through the CRM. Monitor all SSW and UTA reports related to undergraduate and graduate recruiting and admissions information.
• Contact students, assist with the application process, and connect them to financial aid, the registrar, housing, orientation, advising, the veteran’s office, or other organizations/offices on campus.
• Manage and review application files from receipt through evaluation, ensuring that the files are accurate for determining admission decisions in the university’s CRM and other databases.
• Maintain and update admission information across multiple databases, and follow up with probationary, readmitted, deferred, incomplete, and other applicants to ensure timely admissions.
• Keep detailed records and logs to guarantee timely communication with prospective students, applicants, recruiters, admissions committee members, academic advisors, program directors, deans, supervisors, and staff.
• Ensure a consistent and prompt flow of admission files within the Slate CRM and other online management systems.
• Coordinate with University Admissions and other offices to resolve errors or issues and ensure accurate, timely admissions decisions are entered. Input official admissions information or decisions as directed by the supervisor and in line with SSW, UTA, and UT System requirements.
• Ensure admissions information on websites, in marketing materials, on the application platform, and other communications is consistent and accurate.
• Reconcile various university admissions reports with SSW data and information.
• Assist with administrative and office functions related to recruiting, communications, marketing, special events and community outreach.
• Work closely in a collaborative environment with SSW communications and marketing personnel and assist, support in providing content to the social media platforms, website content and other media channels for marketing and recruitment efforts. Inform supervisor and provide content update to errors found on the website and in marketing materials for programs, recruiting or admissions information.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree with three (3) or more years of experience in student recruitment or student services, including knowledge of higher education application and entrance requirements.
• Demonstrate successful recruiting experience and experience with Customer Relationship Management (CRM) such as Slate, HubSpot, Salesforce, or another similar database management platform.

Preferred Qualifications

• Master’s degree in social work, student counseling, higher education, psychology, business or marketing with three (3) or more years of experience in graduate student recruitment, transcript evaluation, residence life, student affairs, and/or advising high school, community college, transfer, and university students on registration, education, and career choices.
• Excellent communication skills, including the ability to speak professionally in front of large groups.
• Computer skills, including but not limited to Microsoft Office (Word, Excel, and PowerPoint). Experience using a Customer Relationship Management (CRM) platform such as Slate or HubSpot for student recruitment.
• Experience using MyEmma, Fire Engine Red, or other email marketing software, MyMav, and ImageNow (Perceptive Content).
• Experience developing graphics and marketing, advertising, and promotional materials for online and hardcopy use.
• Experience in social media, traditional, email, and online digital marketing.

Knowledge, Skills and Abilities

• Experience in public speaking and speaking in front of large groups.
• Experience using a CRM or other data management tool for student recruiting or sales.
• Professional experience developing PowerPoint presentations and other graphics.
• Professional experience using online web conference platforms.
• Excellent written and speaking communication skills.
• Must be enthusiastic about promoting higher education and helping individuals find their education and career path.

Other Requirements Workplace and Eligibility Conditions Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

https://www.uta.edu/hr/employee-benefits

Benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the RISE 100 initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas. Learn more at https://www.uta.edu/administration/president/strategic-plan/rise100.

This is an exciting time to join UTA and contribute to its bold vision for the future.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education attained?
• GED
• High School Diploma
• Associate’s Degree
• Bachelor’s Degree
• Master’s Degree
• PhD or equivalent
• * How many years of student recruitment do you have?
• None/less than 1 year
• 1 to 2 years
• 3 to 4 years
• 5 years or more
• * How many years of experience do you have supporting leadership with employee engagement, retention initiatives, and organizational or personnel matters?
• 3 to 4 years
• 4 to 5 years
• 5 years or more

Documents Needed To Apply

Required Documents

• Resume or CV
• Cover/Interest Letter
• Portfolio or Work Samples

Optional Documents