Transaction & Listing Coordinator Full Time NEW

Now Hiring: Real Estate Transaction Coordinator (TC) / Listing Entry – Remote

A well-established & fast-paced TC Business is seeking a Transaction Coordinator (TC) with experience in one or more of these states – FL (Florida), North Carolina (NC), South Carolina (SC) (Hilton Head area a huge plus), NJ (New Jersey), and MD (Maryland) real estate transactions to manage contract to close files and assist with listing input. This is a remote, full-time opportunity with long-term growth potential and built-in support from our Intake/Compliance Officer. We support agents across multiple states and take pride in delivering a white-glove transaction experience for both agents and their clients. Because of that, we’re looking for someone who truly values exceptional service, strong communication, and high attention to detail.

This role will start with a lighter file load and grow quickly as we bring you into our systems. It will become full-time (Monday–Friday 9–5 EST) fairly quickly, often within the first 3 months. At peak capacity, our TCs manage 30–50 transactions at a time, so strong organization and follow-through are essential.

We don’t just push paperwork, we manage real estate deals like projects. If you’re detail-oriented, dependable, and experienced in contract-to-close workflows, this could be your next career home.

Important: This is not a side gig. We’re looking for someone who wants a long-term partnership and can fully dedicate themselves to this role.

About the Role:

• Full-time | Monday–Friday | 9 AM–5 PM EST
• Remote
• Manage 20-50 transactions, with occasional listing input
• Structured internal systems and workflows in place
• Supported by an Intake/Compliance Officer for every file
• 1-year commitment required

Requirements:

• Minimum 2 years of transaction coordination experience managing multiple files (20+ files at one time)
• Minimum 3 years of real estate experience (Realtor/Admin/VA)
• Proven experience working with at least one of these states (FL, NC, SC, NJ, MD)
• Confident handling communications with lenders, attorneys, and co-op agents
• Familiarity with milestone and dependency tracking
• Knowledge of Airtable or Aframe is a plus
• Bilingual in Spanish for our Spanish-Speaking agents & their clients (Bonus)
• Real Estate License is a plus, but not required
• Excellent attention to detail, communication, and follow-through
• Experience in completing ALL tasks daily and feel comfortable in staying on top of tasks, if this is a struggle – this is not a good fit**
• Potential on-call availability for offer drafting after hours (very minimal requests on evenings and weekends)

Key Responsibilities:

• Manage all aspects of transaction coordination from contract to close
• Liaise between clients, agents, lenders, attorneys, and vendors
• Monitor all deadlines, milestones, file requirements, & mitigating transaction risks and issues
• Prepare for closing and handle post-closing follow-up
• Enter listings into MLS and assist with listing coordination as needed
• Maintain and update internal checklists and systems
• Sending detailed weekly status updates to clients
• Coordinating all moving parts of the transaction to ensure a smooth closing
• Moves and thinks like a project manager vs just a checklister

What we’re looking for:

• Someone extremely detail-oriented with an eagle eye
• Strong customer service and communication skills
• Comfortable making calls and escalating issues when needed
• Strong project coordination and task management skills
• Strong follow-through until completion without being asked
• Proactive personality
• Strong problem solver
• Someone who enjoys building relationships with agents and vendors
• Listing management experience

Ideal knowledge of the following tools: Aframe, Open to Close, Missive, Dotloop, Skyslope, KW Command, ZipForms & more

MLS experience in:

1. Stellar or other FL MLS accounts (FL)

2. Canopy or Doorify/Flex (NC)

3. Flex MLS (NC and SC near Charlotte & Charleston)

4. Resides & Low Country MLS – SC

Benefits (after 90 days)

• 10 PTO days
• 3 sick days
• Holiday Time-off
• All systems and tools are provided
• Support staff available to assist with intakes, compliance and marketing
• Travel opportunities and team events

To Apply:

If you love organization, systems, communication, and helping transactions run smoothly, this could be a great fit. Send your resume + cover letter to: njordan@jordyluxetransactions.com

Subject line: Bilingual Transaction Coordinator Application

To help us identify detail-oriented candidates, please include the phrase “White Glove Excellence” in the first sentence of your cover letter.