Administrative Assistant / Event Coodinator Full Time NEW

Shannon Warner Events is looking for a full time Event Coordinator in the Los Angeles area to join our team! We are an entertainment event production company who work with a number of high profile clientele. We are seeking a highly skilled and organized Events Assistant to support the team and their daily operations. This role requires a proactive, highly detail-oriented, and adaptable individual who can handle a fast paced environment and wide range of tasks.

Duties Include:

• Manage and coordinate the CEO’s personal and business calendar, including scheduling appointments, weekly Zoom meetings and site visits
• Assist the events team with daily operations and functions of the department
• Make travel arrangements, including booking flights, hotels, transportation, and visas for both business and personal trips
• Attend meetings, take detailed notes, and distribute meeting summaries when needed
• Maintain an organized and efficient office space, ordering supplies as necessary
• Handle incoming and outgoing mail, packages, and deliveries
• Liaise between client and internal teams throughout all events
• Build vendor relations, communicate, schedule pick-up hours, and work with vendor to execute equipment requirements on-site
• Must be comfortable with extended periods of working on-site for events away from home during load in, event, load out

Qualifications:

• 1-3 year experience in events and administrative assistant duties
• Located in Los Angeles; willing to commute to the office in-person in Studio City
• Proficiency in office software and tools, including Google Suites, Zoom and Microsoft
• Ability to handle multiple tasks and projects, and changing priorities
• Detail-oriented and proactive in problem-solving
• Excellent organizational and time-management skills
• Strong written and verbal communication skills