Human Resources Assistant, PT Full Time

Description

OVERVIEW:

The part-time HR Assistant provides administrative and project support to the HR department for The Children’s Museum of Indianapolis, Inc. The assistant is responsible for providing operational support to the Human Resources staff for benefits administration, wellness program, compliance tracking, communication, filing, and HRIS data entry and report writing for various benefits initiatives as well as general administrative assistance and project support. They provide internal service to staff, volunteers and interns modeling the Museum’s values.

Work schedule will be part-time 2-3 days/week.

The Children’s Museum is building and sustaining an inclusive culture that encourages, supports, and celebrates differences. We believe that collaboration and open dialogue among people with diverse backgrounds, experiences, and perspectives best support our vision and mission.

REPORTS TO: Director of Human Resources

Essential Responsibilities

• Assists with completing tasks related to general office operations including filing, data entry, record maintenance, sourcing and recruiting. Collects and disseminates information appropriately and provides excellent customer service.
• Assists with data entry and tracking, timely billing reconciliation, proactive and on-going communication of benefits, processing benefit related mailings, and preparing materials and filing.
• Assists with worker’s compensation claims reporting to vendor, OSHA logging and medical billing reconciliation.
• Assists with New Hire Day 1 benefits overview and benefit meetings for newly benefit eligible staff.
• Proactively coordinates and communicates timely and accurate HR and policy updates through various mediums including museum intranet, email communication, presentations, LMS and one-on-one meetings.
• Assists with HR related data entry and database manipulation within the UKG software platform. Maintains database, tables, and creates special reports as requested. Retains a sound knowledge of system capabilities and assists in analyzing HR reports and reporting needs.
• Assists with annual benefits Open Enrollment activities.
• Assists with timely research and follow ups to staff and volunteer questions.
• Provides assistance to HR Coordinator with processes and paperwork for new staff and staff status changes including but not limited to: HR Action Change Forms; communicating schedules with supervisors and new hires; Day One paperwork; badge, security access, & key assignment and distribution; HRIS data entry and payroll communication, and announcement process.
• Responsible for maintaining and safeguarding the security of confidential personnel records and reports. Includes active personnel, unemployment, special handling and termination files.
• May serve as backup to the HR team members during their absence.

Requirements

• One (1) year of administrative or office assistance experience. One (1) year of demonstrated database management experience. HR experience preferred.
• A professional who is proficient in database management and database system administration.
• A track record of efficiency and reliability.
• Must be customer service oriented, have a positive disposition and be able to work with frequent interruption, and in a cooperative team atmosphere.
• Able to work 2-3 (7.5 hour) days on-site/ week during regular week day business hours.
• Strong written and verbal communication skills.
• Attention to detail, time management and organizational skills.
• The ability to operate in a mature way in a diverse confidential environment; act and react in a consistent manner and with a high degree of tact and diplomacy.
• Willing to be an active contributor, identify shortfalls in processes, recommend changes for improvement, and assist with creating efficiencies.

Ada Requirements

• Must be able to perform extensive work in front of a computer for long periods of time- reading documents, job descriptions, data and reports.
• Must be able to communicate in planning and implementation situations in-person, virtually, in small group and individual conversations; must have ability to express presentations of ideas. Team and group dialogue required for communication of plans.
• Must be able to lift objects up to 30 pounds, sit, and/or stand for prolonged periods of time. Agility and dexterity required for extensive navigation of the museum facility.