Vendor Coordinator Full Time NEW

Salary: $18-$22/hr

Why Join Adara Communities?

At Adara Communities, we blend 40 years of industry experience with a forward-thinking approach to technology, customer service, and community living. Our success is driven by people – our residents, our investors, and especially our team members. When passionate individuals work together with shared commitment, anything is possible. Join us and be part of a company where your impact truly matters.

What You’ll Do As a Vendor Coordinator

In this role, you will support vendor setup, documentation, and billing processes while ensuring accuracy, compliance, and proper financial tracking. You will work closely with internal teams and external vendors to maintain up-to-date records, review pricing and invoices, and support efficient vendor operations. In this role, you will:

• Oversee the onboarding of new vendors, including contractors, landscapers, and other professionals who provide services to Adara properties.
• Review and maintain vendor insurance certificates, licenses, and compliance documentation, including tracking expiration dates.
• Review contracts to ensure terms comply with Adara’s policies.
• Compare proposed contract terms with other potential vendors to identify the best match for the company.
• Accurately enter vendor charges, pricing, and codes (including DM and accounting codes) into internal systems.
• Set up and maintain vendor profiles, payment terms, and related data in the company’s vendor management system.
• Review vendor invoices for accuracy and resolve pricing or billing discrepancies.
• Coordinate with Accounts Payable, Procurement, and other internal teams to support vendor compliance and reporting.
• Assist with vendor audits, reporting, and process improvement initiatives.

What We’re Looking For

To be successful in this role, you MUST have:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• 1–3 years of experience in vendor management, accounts payable, procurement support, or related administrative functions.
• Strong attention to detail and ability to accurately handle data entry and documentation.
• Excellent organizational skills and the ability to manage multiple priorities.
• Proficiency with Microsoft Office (particularly Excel) and comfort working in vendor/ERP systems.
• Strong written and verbal communication skills.
• Ability to work both independently and collaboratively within a team.