Maintenance Planner / Scheduler Opportunity Full Time NEW

Position Overview
Francis O. Day Company is seeking an experienced Maintenance Planner / Scheduler with a strong background in heavy equipment and diesel maintenance to support our paving and excavation operations. This is NOT a building or facilities maintenance position.
This role is responsible for planning, scheduling, and coordinating maintenance and repairs for heavy construction equipment, including but not limited to asphalt pavers, milling machines, skid steers, dozers, loaders, rollers, and related support equipment. The ideal candidate will have hands-on experience in heavy equipment maintenance environments such as paving, excavation, construction, aggregates, or similar industries.
Candidates with primarily building, facilities, or property maintenance backgrounds (HVAC, plumbing, electrical, general building systems) are not the best fit for this role.

Key Responsibilities

• Plan, schedule, and coordinate preventive and corrective maintenance for heavy equipment and mobile assets, not buildings or facilities.
• Review, prioritize, and develop detailed job plans for equipment repairs, including labor, skill sets, duration, safety requirements, tools, parts, and external services.
• Create and maintain job plans specific to diesel-powered and hydraulically driven construction equipment.
• Utilize CMMS (E360) to manage work orders, backlog, equipment history, and maintenance data.
• Develop daily, weekly, two-week, and four-week maintenance schedules aligned with production and paving schedules.
• Coordinate equipment downtime with operations to ensure availability for paving and excavation projects.
• Support and continuously improve the Preventive Maintenance (PM) program for heavy equipment fleets.
• Work closely with Equipment Managers, Shop Supervisors, Mechanics, and Operations to determine repair scope and resource needs.
• Coordinate outsourcing decisions for major repairs, rebuilds, or component refurbishments.
• Maintain equipment files, Bills of Material (BOMs), and standard job packages for heavy equipment assets.
• Track and report KPIs such as schedule compliance, backlog health, equipment uptime, and planning accuracy.
• Support Total Process Reliability (TPR) initiatives focused on equipment reliability and uptime.

Decision-Making Authority

• Determine maintenance priorities and scheduling strategies for heavy equipment fleets.
• Recommend contractor use, overtime, and outsourcing for equipment repairs.
• Identify recurring equipment failures and initiate Root Cause Failure Analysis (RCFA) when appropriate.
• Collaborate with Equipment Management to address performance gaps and reliability issues.

Minimum Requirements

• 2 – 4+ years of maintenance planning or scheduling experience in a heavy equipment or diesel maintenance environment.
• Strong understanding of heavy construction equipment, including pavers, milling machines, loaders, dozers, skid steers, rollers, and similar assets.
• Prior experience as a diesel mechanic, heavy equipment mechanic, or shop lead is strongly preferred.
• Ability to visualize and plan complex equipment repairs involving hydraulics, diesel engines, electrical systems, and wear components.
• Experience using CMMS software (E360 or similar systems preferred).
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Strong communication skills with mechanics, supervisors, vendors, and contractors.
• Ability to lead through influence and work cross-functionally with operations and maintenance teams.
• Willingness to embrace continuous improvement and process standardization.

Note: Experience limited to building maintenance, facilities management, or property maintenance (HVAC, plumbing, electrical systems in buildings) does not meet the requirements for this role.

Physical & Work Environment

• Combination of office and shop environments.
• Regular interaction with heavy equipment, maintenance shops, and job sites.
• Occasional participation in emergency or after-hours equipment repairs.

Travel Requirements

• Overnight travel:  Minimal
• Intra / interstate: Occasional

About F.O. Day Company:
For over 80 years, family-owned Francis O Day Co. Inc. has developed into an award-winning construction company by building close relationships with our extended family of valued clients, trusted employees, and dedicated subcontractors & suppliers. Francis O Day Co. Inc. headquarters support its regional offices and four asphalt production facilities. Based on a Total Process Reliability (TPR) approach, our management leads the team with a focus on safety, quality, and sustainable performance with a state-of-the-art technology and equipment while maintaining a long-term competitive advantage.

Francis O Day Co. Inc. is an Equal Employment Opportunity employer. All qualified applicants are considered for employment without any discrimination due to their race, gender, religion, age, marital status, national origin, disability, sexual orientation or any other characteristic protected by federal, state, or local law. This policy extends to all aspects of employment with F.O. Day Company, including, but not limited to, recruitment, hiring decisions, assignment, advancement, compensation, benefits, retention, and termination.

This job description is intended to describe the general nature and level of work being performed by employees in this position.  It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.