AirMax Heating & Cooling is hiring for a Part-Time/Full-Time Office Position! Full Time

Job Overview
AirMax Heating & Cooling is seeking a dynamic and organized individual to join our team as a Part-Time or Full-Time Office Assistant! This role offers an exciting opportunity to be the backbone of our administrative operations, ensuring smooth day-to-day functions and exceptional customer support. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy helping others, this position is perfect for you! You will play a vital role in managing office tasks, supporting team members, and providing outstanding service to our clients. Join us and be part of a company dedicated to quality service and a positive work environment!

Responsibilities

• Answer multi-line phone systems promptly and professionally, providing exceptional customer support and routing calls efficiently
• Manage front desk duties, including greeting visitors, handling inquiries, and maintaining a welcoming atmosphere
• Perform data entry and bookkeeping tasks using QuickBooks and other office software to ensure accurate financial records
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Support office management activities such as calendar management, appointment scheduling, and coordinating meetings
• Assist with clerical tasks including proofreading documents, preparing correspondence, and managing office supplies
• Utilize Microsoft Office Suite and Google Workspace tools for various administrative projects and communication needs

Requirements

• Proven experience in office management, clerical work, or administrative support roles with strong organizational skills
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Strong typing skills with attention to detail for proofreading and document preparation
• Ability to handle multiple tasks efficiently with excellent time management skills
• Previous office experience including customer service, filing, calendar management, and personal assistant duties

Join our team today to contribute your organizational talents in a lively environment where your efforts truly make a difference! We’re committed to supporting your growth while providing an engaging workplace where teamwork and professionalism thrive.

Pay: $15.00 – $20.00 per hour

Benefits:

• Paid time off

Work Location: In person