Administrative Assistant, Operations, Delta Professional Services Full Time NEW

The Administrative Assistant provides administrative, operational, and organizational support to DPS executive management. This role requires exceptional professionalism, discretion, and the ability to manage complex priorities in a fast-paced, executive environment. The successful candidate will serve as a trusted partner, enabling effective leadership, streamlined operations, and strong support across the organization.

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders on behalf of executive leadership
• Prepare, proofread, and format executive-level correspondence, presentations, reports, and briefing materials
• Manage expense reports, invoices, and administrative documentation in accordance with company policies

Operational & Organizational Support

• Coordinate cross-functional meetings, leadership reviews, and client-related engagements
• Track action items, deadlines, and follow-ups to ensure timely execution of priorities
• Assist in the planning and coordination of department initiatives, projects, and events
• Maintain organized electronic and physical filing systems, ensuring confidentiality and data integrity

Client Engagement Support

• Support client-facing activities by coordinating meetings, materials, and communications
• Assist with preparation of client presentations, proposals, and engagement documentation
• Act with professionalism and discretion when handling sensitive client and business information

Communication & Collaboration

• Draft and distribute internal communications on behalf of the SVP as needed
• Partner closely with other executive assistants, leadership team members, and key stakeholders
• Anticipate executive needs and proactively resolve administrative or operational challenges

What You Need To Succeed (Minimum Qualifications)

• High school diploma or equivalent; associate or bachelor’s degree preferred
• Minimum of 3–5 years of experience providing administrative support to senior leaders or executives
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Exceptional organizational, time-management, and multitasking skills
• Strong written and verbal communication skills
• Proven ability to handle confidential and sensitive information with discretion
• Consistently prioritizes safety and security of self, others, and personal data.
• Embraces diverse people, thinking, and styles.
• Possesses a high school diploma, GED, or high school equivalency.
• Is at least 18 years of age and has authorization to work in the United States.

What Will Give You a Competitive Edge (Preferred Qualifications)

• Experience supporting executive leadership in a professional services, aviation, or corporate environment
• Familiarity with client engagement or operations-focused organizations
• Experience coordinating complex schedules and travel across multiple time zones

Benefits And Perks To Help You Keep Climbing

Our culture is rooted in a shared dedication to living our values – Care, Integrity, Resilience, Servant Leadership, and Teamwork – every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way:

• Competitive salary, industry-leading profit sharing program, and performance incentives
• 401(k) with generous company contributions up to 9%
• Paid time off including vacation, holidays, paid personal time, maternity and parental leave
• Comprehensive health benefits including medical, dental, vision, short/long term disability and life benefits
• Family care assistance through fertility support, surrogacy and adoption assistance, lactation support, subsidized back-up care, and programs that help with loved ones in all stages
• Holistic Wellbeing programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health
• Domestic and International space-available flight privileges for employees and eligible family members
• Career development programs to achieve your long-term career goals
• World-wide partnerships to engage in community service and innovative goals created to focus on sustainability and reducing our carbon footprint
• Business Resource Groups created to connect employees with common interests to promote inclusion, provide perspective and help implement strategies
• Recognition rewards and awards through the platform Unstoppable Together
• Access to over 500 discounts, specialty savings and voluntary benefits through Deltaperks such as car and hotel rentals and auto, home, and pet insurance, legal services, and childcare