Administrative Assistant (Receptionist) Full Time

Skyline Nursing and Rehabilitation is a dedicated healthcare provider committed to delivering compassionate, comprehensive care to our residents. Our mission is to support the physical, mental, and emotional well-being of our patients while fostering a respectful and autonomous environment. We leverage innovative healthcare technologies and evidence-based practices to ensure the highest quality of care. Our facility emphasizes a holistic approach, integrating advanced diagnostic tools, telemedicine services, and personalized wellness programs to enhance patient outcomes. We pride ourselves on creating a community-oriented atmosphere where residents feel valued, safe, and engaged. Our team is composed of dedicated professionals who are passionate about making a positive impact in the lives of older adults, promoting dignity, independence, and overall quality of life.

About The Role

We are seeking a qualified Administrative Assistant to join our team on a PRN basis at Skyline Nursing and Rehabilitation. The successful candidate will play a vital role in supporting our administrative operations, ensuring smooth communication, efficient record-keeping, and excellent customer service. This position requires a highly organized, detail-oriented individual with strong interpersonal skills who can handle a variety of clerical duties and foster a welcoming environment for residents, families, and staff. The Administrative Assistant will coordinate inter-departmental activities, manage correspondence, and assist in the preparation of reports and documents. Additionally, they will support the scheduling of meetings, manage mailings, and maintain confidential records. This role offers an excellent opportunity for a professional looking to contribute to a community-centered healthcare environment and develop their administrative career within the senior care industry.

Qualifications

• High School Diploma or GED equivalent (required)
• Strong organizational skills
• Excellent written and verbal communication skills
• Interpersonal skills with a compassionate and friendly demeanor
• Ability to handle multiple tasks efficiently and accurately
• Proficiency in MS Office Suite (Word, Excel, Outlook)
• Previous experience in administrative or clerical roles preferred
• Ability to maintain confidentiality and exercise discretion
• Customer service orientation
• Attention to detail and problem-solving skills

Responsibilities

• Perform a variety of clerical and administrative duties to support the assigned supervisor
• Coordinate work within the department and with other departments, responding to inquiries and requests for information
• Provide courteous, tactful, and friendly interactions with residents, families, and staff
• Read, handle, and respond to correspondence and memos or direct them to appropriate parties
• Prepare and develop confidential and routine correspondence, reports, forms, and business documents
• Assist with preliminary work on various projects and initiatives
• Manage inter-office and U.S. mail, including preparation and distribution of bulk mailings
• Organize and maintain administrative records and filing systems for easy retrieval
• Provide excellent customer service to residents and their families, addressing concerns and inquiries professionally
• Review and maintain time and attendance records for supervisor approval before submission to payroll
• Enter missed punches for staff and agency employees, reconcile hours daily
• Coordinate room setups and refreshments for meetings and conferences
• Contribute innovative ideas to improve administrative systems and processes

Benefits

• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Access to earned wages before scheduled pay periods
• Flexible shift options including mornings, afternoons, and nights
• Easy-to-use scheduling app for shift management
• Innovative purchasing program with zero interest and no credit check
• 24/7 access to online learning resources for professional development
• Employee discounts on wireless plans and auto rentals
• Confidential Employee Assistance Fund for unforeseen emergencies
• Participation in community outreach and advocacy initiatives

Equal Opportunity

Skyline Nursing and Rehabilitation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, or any other protected status. Our hiring practices ensure fairness and equal access to employment opportunities for all qualified candidates.