Central Admin Coordinator Full Time NEW

About Our Client

The organization operates in the collision repair industry, addressing the administrative needs involved in managing repair order audits and related financial transactions. It supports multiple shop locations by streamlining processes such as virtual credit card issuance and transaction reconciliation. The organization is focused on maintaining accurate and efficient file flow to support repair order accuracy and compliance.

About the Opportunity

The Central Admin Coordinator role supports the Central Admin team by managing virtual credit card issuance and transaction reconciliation, enabling specialists to focus on repair order audits and file closing. This entry-level position plays a key role in maintaining timely and accurate administrative operations and offers opportunities for growth within the administrative team as the organization expands.

Responsibilities

• Issue virtual credit cards accurately and promptly in response to shop requests across regions.
• Reconcile virtual credit card transactions, flagging discrepancies for review.
• Communicate with shop teams to clarify requests and resolve routine questions.
• Maintain organized records of virtual credit card activity for audit readiness.
• Serve as a backup to support repair order audits during virtual credit card system downtime.
• Escalate unusual requests or potential errors to leadership.
• Adhere to policies, insurer requirements, and internal procedures related to virtual credit cards.
• Assist with administrative projects, reporting, and process improvements as assigned.
• Participate in training to build knowledge of audit processes and administrative workflows.

Requirements

• Prior administrative, accounting, or office experience preferred; entry-level candidates with strong attention to detail considered.
• Experience in the collision industry or with CCC One is a plus but not required.
• Proficiency with Microsoft 365 applications including Excel, Teams, Outlook, and SharePoint.
• Strong attention to detail and accuracy with financial transactions.
• Organized and reliable, able to manage time-sensitive requests.
• Clear written and verbal communication skills.
• High integrity and ability to maintain confidentiality of information.
• Willingness to learn audit processes and support broader administrative functions.

Compensation & Benefits

Compensation

• The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

Benefits & Perks

• Hands-on training to build highly transferable skills in audit processes and administrative workflows.
• Professional growth and advancement paths within a expanding administrative team.
• Dynamic and supportive work environment that values operational excellence and collaborative problem-solving.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

About RemoteHunter

RemoteHunter is not the Employer of Record (EOR) for this role. Our purpose in this opportunity is to connect exceptional candidates with leading employers. We help job seekers worldwide discover roles that match their goals and guide them to complete their full application directly through the hiring company’s career page or ATS.