Manager, Medical Affairs Full Time

The American Diabetes Association (ADA) is seeking a Manager, Medical Affairs to support the development and execution of high-impact scientific and clinical initiatives. This role is ideal for candidates interested in working at the intersection of scientific strategy, evidence-based medicine, and clinical guideline development.

The Manager will play a key role in coordinating scientific projects, supporting stakeholder engagement, and ensuring that scientific content is accurate, high quality, and aligned with ADA Standards of Care and clinical guidance. This position offers the opportunity to collaborate with leading experts, contribute to nationally recognized initiatives, and support programs that shape diabetes care.

This individual will work cross-functionally with ADA teams, external stakeholders, and health care professionals in a dynamic, fast-paced environment.

Responsibilities

• Collaborate with internal teams, sponsors, and key opinion leaders to support the planning and execution of Medical Affairs programs and scientific initiatives.
• Assist in the review, formatting, and quality control of scientific content, ensuring alignment with ADA Standards of Care, clinical guidance, and evidence-based practices.
• Support development and dissemination of scientific materials, reports, and stakeholder communications, ensuring clarity, accuracy, and consistency.
• Communicate project plans, timelines, and milestones clearly to drive alignment and execution across stakeholders.
• Organize and support virtual and in-person scientific meetings, including agenda development, material preparation, stakeholder coordination, and meeting execution.
• Maintain detailed project documentation, including meeting minutes, action items, and scientific records.
• Manage follow-up activities, including tracking deliverables, coordinating expense reporting, and processing honoraria in collaboration with ADA teams.
• Represent ADA in stakeholder engagements with professionalism, preparation, and strong understanding of scientific topics.
• Support distribution of materials via platforms such as SharePoint, Basecamp, and Smartsheet.
• Maintain and organize scientific documentation and stakeholder records (e.g., disclosures, authorship forms, agreements).
• Contribute to the organization and maintenance of scientific libraries, including document formatting, proofreading, and version control.

Qualifications

• Bachelor’s degree required; degree in health sciences, public health, or a related field preferred.
• Experience or demonstrated interest in scientific content review, evidence-based medicine, or clinical guideline development is highly desirable.
• Excellent written and verbal communication skills, including ability to support scientific documentation and stakeholder communication.
• Strong organizational and project management skills, with the ability to manage multiple projects and competing deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., SharePoint, Basecamp, Smartsheet) preferred.
• Ability to work both independently and collaboratively in a team-oriented, fast-paced environment.
• Strong attention to detail with a focus on accuracy, quality, and consistency in scientific materials.
• Demonstrated problem-solving skills and ability to adapt to evolving project needs.

WHY WORK HERE

The American Diabetes Association (ADA) offers a rewarding career working for one of the premier voluntary health organizations in the world supporting people with type 1, type 2 and gestational diabetes. Our employees like working at the ADA because of our mission, the inclusive environment, work-life balance, our benefits and our culture:

• Industry competitive base pay ranging from $60,000 – $68,000 for this role. Base offers are determined by several factors including but not limited to your relevant work experience, education, certifications, location, internal pay equity, etc.
• A culture of recognition including new hire welcome announcements, service anniversary awards, referral bonuses, monthly All Employee Assembly, appreciation awards
• Generous Paid Time Off, including holidays, vacation days, personal days and sick days
• Comprehensive benefits package including medical, dental, vision, Flexible Spending Accounts (FSA), disability & life insurance, pet insurance and retirement savings
• Guided by our mission, we provide top tier diabetes supply coverage through our medical benefits program
• A company focus on offering mental health programs and work/life balance with most of our employees working remote
• Joining our dedicated team affords the gratification of knowing beyond a doubt that you will impact the lives and well-being of millions

Req Number SCI-26-00018

About the Organization The American Diabetes Association (ADA) is a leader in the fight to end diabetes. Our mission is to prevent and cure diabetes and improve the lives of all people affected by diabetes. We provide lifesaving education and resources backed by trusted experts to help people learn how to make life with diabetes easier until the day diabetes is gone for good. Through research, the ADA searches relentlessly for a cure and supports the professionals who provide direct care. Our team is on the ground fighting for those with diabetes who suffer discrimination, health inequity, high health care costs and so much more. Employees of the ADA embrace this mission and vision and keep people living with diabetes at the center of everything we do.

EOE Statement It is the policy of the American Diabetes Association to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, pregnancy, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.