Department Coordinator, Fashion Full Time

The Fashion Department Coordinator provides administrative and project management support to ensure efficient and organized departmental operations. This role supports the Department Chairs and Assistant Chairs with the day-to-day management of academic and operational activities. The Coordinator is responsible for faculty load entry processes, budget-related activities, and coordinating a wide range of faculty, student, and departmental functions.

Essential Functions

Administrative & Operational Support

• Assist Department Chairs and Assistant Chairs with administrative responsibilities, including handling confidential matters.
• Compose correspondence, memos, and communications under own signature and on behalf of department leadership.
• Maintain departmental calendars, including advisement appointments and key academic timelines.
• Keep track of Chair and departmental administrators’ terms of office and required elections.
• Keep Assistant Chairs informed of issues involving students and faculty.

Faculty Load & Academic Coordination

• Perform faculty load entry and maintenance and alert Payroll of any discrepancies or issues.
• Work with Assistant Chairs and Evening Coordinator to support faculty programming.
• Coordinate Academic Standards student information, including audits and curriculum assessment processes.
• Monitor Tenure and Promotion processes to ensure procedures are followed.

Meetings, Events & Facilities Coordination

• Schedule and coordinate meetings with administrators, departments, and committees.
• Prepare and distribute department agendas and meeting minutes.
• Work with Facilities to secure space for meetings, portfolio evaluations, AAS exhibits, and BFA fashion shows.
• Assist with exhibits and shows, including program coordination, space planning, and awards/trophies.

Student & Faculty Support

• Respond to student and faculty inquiries and provide guidance on academic and administrative matters.
• Assist with student issues and coordinate follow-up with faculty and leadership.
• Contact faculty with emergency information as needed.
• Coordinate BFA applicant interview scheduling.
• Assist with student locker assignments.

Data, Reporting & Financial Support

• Assist with Argos reporting and data retrieval.
• Support Financial Enterprise processes and budget-related activities.
• Contribute to departmental reporting, audits, and administrative tracking.

Supervision & Project Support

• Train and supervise work-study students.
• Support special projects and additional departmental initiatives.

Additional Responsibilities

• Perform course programming entry and maintenance in Banner and alert Payroll of any discrepancies or issues.
• Update faculty and student email lists in Google groups every semester.
• Answer and appropriately handle incoming calls, greet students, and visitors.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Job Requirements

Minimum Qualifications:

• Bachelor’s degree required.
• 3-5 years of administrative experience.

Preferred Qualifications

• 1-2 years of experience in an academic or higher education setting.
• Working knowledge of Banner, Blackboard, Brio, and Financial Enterprise systems.

Knowledge, Skills, & Abilities

• Ability to maintain a high degree of confidentiality and discretion.
• Strong organizational skills and ability to manage multiple priorities.
• Detail-oriented with strong attention to deadlines.
• Excellent written and verbal communication skills.
• Ability to compose correspondence and prepare administrative reports.
• Strong problem-solving and critical thinking skills.
• Ability to work independently and collaboratively in a team environment.
• Proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to make informed, independent decisions.

Additional Information

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $70,522.32 per year

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual’s ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT’s non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT’s students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: Safety Statistics. A paper copy of the report will be provided upon request by contacting Public Safety’s administrative office number at (212) 217-4999.

Physical Requirements And Work Environment

The working conditions for this position will be primarily in an office space. The physical requirement for this position will require constant sitting, occasional standing, occasional bending, occasional walking, and occasionally lifting 10 lbs. or less.