Project Management Specialist -IT Full Time NEW

Project Management Specialist -IT

Welcome To Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”

Job Purpose

Manage activities of assigned projects from project initiation through completion with limited guidance; coordinate all technical activities on assigned projects. Work is typically comprised of 30% time contribution towards project leadership and 70% as a technical contributor.

Core Duties

• Review project plans and proposals, and work with management to develop project objectives; identify project responsibilities by determining the phases and elements of the project; calculate time frames and sequence the stages of the project.
• Perform project management oversight of small projects (under $100k) or more than one large task within a larger project.
• Oversee, coordinate, and perform technical aspects of project, with guidance, based on type of project manager support required (e.g., engineer, quality, scheduler).
• Review, evaluate, approve, and monitor cost schedule and technical scope baselines.
• Ensure the preparation of required project documentation.
• Support Project Management team to create and maintain project related documentation for reliability of production systems. Maintain and update Project plans to track progress.
• Compile data and generate ad hoc reports and metrics related to any project phase.
• Support and follow-up on project-specific requirements and coordinate project closeout details.
• Update and maintain Business Requirement Documents, traceability matrix, test case documents to ensure proper testing coverage for reliability and quality of systems.
• Support application quality, reliability and change management tasks and follow-up as needed
• Support service now tickets. Work proactively with analysts and development team in problem analysis and defect resolution.
• Build and execute automated and manual test cases for functional, regression testing. Report defects, defect status, and testing status accurately and concisely using JIRA.
• Maintain and update team knowledge base.
• Coordinate project status meetings;
• Assist in deliverables writeup and coordinate relevant documents during the SDLC(Software development lifecycle);
• Coordinate responses to bugs and help tickets and perform other coordination tasks as necessary.
• Develop, monitor and maintain project schedules;
• Attend project status meetings on a regular basis and document progress/status reports of defined milestones.
• Manage the development and completion of punch lists for the SDLC;
• Manage the task plans, timelines and schedules for project under the overall direction of the project manager/leads;
• Manage the technical close out of projects including organizing documentation;
• Assist with managing the user outreach and issue updates to users as required;
• Manage small projects and serve as back up to the Project Manager in meetings and management tasks, as necessary.
• Participate in requirement definition and team design meetings;
• Support the User Acceptance Test (UAT) phase by working with QA members on testing and documenting results;
• Understand both technical designs and data specifications having enough technical understanding to contribute during the review processes.

Education & Experience

Bachelor’s degree in a related field or a combination of education and experience, and two years of directly related experience performing responsibilities similar to those listed above or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Polished written and oral communication skills to address a wide variety of audiences.
• Ability to productively contribute to cross-functional teams.
• Depth of knowledge in technical discipline/domain needed to deliver projects.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.

Certifications And Licenses

None

PHYSICAL REQUIREMENTS*:

• Frequently sit, perform desk based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, write by hand.
• Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.
• – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions

• May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
• Travel locally and cross-university.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $105,285 – $126,121 per annum for Stanford Work Locations. The expected pay range for this position is $63,171-$113,509 per annum for remote locations.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4071
• Employee Status: Regular
• Grade: H
• Requisition ID: 109024
• Work Arrangement : Remote Eligible