Talent Acquisition Executive Coordinator Full Time NEW

***NO C2C Please***

Contract

Location: Hybrid; Required to work 3 days/week onsite at either the New York, NY (Hudson Yards) office, or Stamford, CT office

This is a potential contract to hire role. Candidates must be legally authorized to work in the United States without employer sponsorship now or in the future.

Responsibilities:

• Coordinate executive-level interview logistics including complex scheduling and real-time changes
• Prepare and maintain professional interview agendas
• Serve as a primary point of contact for executive candidates
• Support onsite and virtual interviews to ensure a seamless candidate experience
• Arrange candidate travel and assist with expense reimbursement
• Partner with recruiters, hiring leaders, executive assistants, and search firms
• Create and maintain executive-level requisitions and recruiting documentation in Workday
• Support ad hoc recruiting initiatives as needed

Requirements:

• A polished, highly organized professional with strong follow-through and attention to detail
• Calm, service-oriented, and confident when managing competing priorities and last-minute changes
• Comfortable interacting directly with senior leaders and executive-level candidates
• Motivated by earning trust and serving as a reliable operational partner
• Collaborative, approachable, and team-oriented
• Several years of experience in an Executive Assistant, senior administrative, or operations coordination role
• Demonstrated experience supporting executives and senior leaders
• Experience coordinating travel, expenses, and administrative workflows
• Strong proficiency in Microsoft Outlook, Teams, Word, and Excel
• High attention to detail and discretion when handling sensitive information
• Familiarity with HR, recruiting, or talent acquisition environments (Workday experience preferred)