Administrative Assistant, Sr. Full Time

Marriott International is a global leader in the hospitality industry, renowned for its exceptional service, innovative offerings, and extensive portfolio of brands. With a presence in over 130 countries and territories, Marriott provides unparalleled hospitality experiences across a diverse range of properties, including luxury hotels, resorts, and select-service accommodations. The company is committed to creating a welcoming environment where guests feel valued and valued, and where associates are empowered to deliver memorable experiences. Marriott’s core values emphasize integrity, excellence, and a passion for service, making it a preferred employer for professionals seeking growth and development in the hospitality sector.

About The Role

The primary purpose of this role is to provide comprehensive administrative, event planning, travel coordination, and project management support to the Senior Vice President of Global Marketing and their leadership team. This position requires a proactive individual capable of managing complex calendars, organizing international travel, and supporting high-level meetings and organizational events. The successful candidate will collaborate closely with other administrative professionals within the Customer Group and across Marriott International to ensure seamless daily operations. The role demands a highly organized, creative, and problem-solving mindset, with the ability to adapt swiftly to changing priorities in a fast-paced environment.

The responsibilities include managing confidential information, preparing correspondence, coordinating performance reviews, processing invoices, managing office logistics, and supporting the execution of leadership meetings and town halls. The role also involves liaising with internal and external stakeholders, including vendors, to ensure all logistical and organizational needs are met efficiently. The candidate must demonstrate excellent communication skills, cultural sensitivity, and the ability to work across multiple time zones and cultural contexts, often under tight deadlines and with a high degree of discretion.

This position offers an exciting opportunity to be part of a dynamic organization where strategic thinking, creativity, and professionalism are highly valued. The individual will play a vital role in maintaining the operational excellence of the marketing leadership team and contributing to the overall success of Marriott’s global initiatives.

Qualifications

• High school diploma or GED; 5+ years of experience as an administrative assistant or related role
• OR a 4-year degree from an accredited university, preferably with a focus on Hotel and Restaurant Management
• Experience in marketing, hotel operations, or event management (preferred)
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Strong organizational, problem-solving, and decision-making skills
• Excellent written and verbal communication abilities
• Ability to handle sensitive and confidential information with integrity
• Flexibility to adapt to changing priorities and manage a fast-paced environment
• Experience coordinating international travel and events (preferred)
• Knowledge of administrative processes, expense reconciliation, and budget management

Responsibilities

• Manage and coordinate complex calendars, including scheduling appointments, meetings, and international travel arrangements for senior leadership
• Assist in planning and executing organizational events such as leadership meetings, town halls, and large-scale conferences, including venue selection, logistics, catering, and materials preparation
• Respond to departmental inquiries via phone and email, providing accurate information and follow-up as needed
• Draft, review, and send correspondence on behalf of senior leaders, ensuring clarity and professionalism
• Research and develop administrative policies and procedures to improve departmental efficiency
• Reconcile departmental expenses, prepare variance analyses, and assist with budget forecasting
• Coordinate with external vendors and internal teams to ensure the smooth execution of meetings and events
• Prepare reports, presentations, and organizational charts as required
• Manage office logistics, including space management, supplies, and equipment
• Ensure timely completion of administrative tasks such as invoice processing, expense reports, and payroll support
• Prioritize workload and delegate tasks when appropriate, maintaining a high level of professionalism and confidentiality

Benefits

• Comprehensive health insurance including medical, dental, and vision coverage
• Retirement savings plans such as 401(k) and stock purchase options
• Paid time off and holiday leave
• Employee assistance programs and childcare discounts
• Flexible spending accounts for healthcare and dependent care
• Life and disability insurance
• Paid parental leave and educational assistance programs
• Discounts at Marriott properties worldwide
• Opportunities for professional growth and development within a global organization

Equal Opportunity

Marriott International is committed to creating an inclusive environment where all associates are valued and respected. We are an equal opportunity employer that welcomes applications from individuals of all backgrounds, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected characteristic. We actively foster diversity and inclusion, ensuring equitable access to opportunities and a workplace culture that celebrates the unique talents and perspectives of our associates. All employment decisions are made based on merit, qualifications, and business needs, in compliance with applicable laws and regulations.