Training Coordinator Full Time

Aetos Systems, Inc. was founded in early 2007 to provide a unique work experience. Employees are the foundation of our business. Our leaders work hard every day to empower and support our employees in the development of their careers, giving back to their community, and providing their expertise and innovations to our customers – solving real-world business problems. Our culture focuses on our people — our strongest asset — ensuring they have an environment to provide best-in-class service and solutions to our customers. We always strive to do the right thing.

Have you imagined working for a dynamic small business where you are heard, highly regarded, and able to do what you love all in one package? This is your opportunity! Join now!

Job Summary

The Training Coordinator performs a variety of department administrative assignments and maintains a wide variety of administrative records both manually and electronically.

This is a represented staff position with the IBEW Union.

Principal Duties and Responsibilities:

• Collect, organize, provide statistics, and locate records, and submit reports to management, customers, or employees. Using statistical data, create charts and graphs used for presentations
• Answering phones, recording company work transactions, and creating correspondence data
• Uses and interprets guides, manuals, or procedures. Selects procedures to follow and selects or codes items to be entered into automated databases from a variety of document sources
• Operate a variety of office equipment used to store, distribute, and communicate information
• Organize files, draft messages, schedule appointments, and support other staff personnel
• Examine and verify the clerical accuracy of various types of reports, lists, calculations, and other data
• Maintain departmental records and prepare special and recurring reports
• Coordinate classes, tracks, schedules, and maintain employee training records. Maintain training and physical records, schedules, and calendars by using electronic databases
• Schedule classes, training for Personal Reliability Program (PRP), and physicals in support of areas’ access certifications
• Work with company training instructors by coordinating and scheduling in-house training for employees and contractor personnel
• Maintain training and certification status of employees in electronic databases
• Using the database, provide real-time training updates and retrieval of various reports
• Create monthly training schedule, cancel and reschedule classes, maintain employee certification profiles, update training certification cards, and pull attendance/no-show reports
• Tracks and schedules employees for customer and company-mandated training
• Create and maintain training records, reports, correspondence, and training plans
• Prepare statistical reports by compiling information; verifying for accuracy and completeness
• Request, schedule, and maintain medical physical examination information while maintaining confidentiality with applicable Health Information Protection Act (HIPAA) regulations
• Ensures physicals are recorded in the electronic database and updates certifications that require medical physicals
• Pull safety training area access reports to verify expiration and upcoming expiration dates
• Track and maintain formal and informal training, such as but not limited to seminars, management meetings, conferences, degree programs, safety meetings, virtual training, and vendor certification training
• Maintain desk guide for various training changes, new courses, courses discontinued, or hours of class duration
• Provide, update, and maintain all required documentation, reports, and logs, etc., manually or in electronic databases
• Make recommendations to improve work quality, efficiencies, and productivity
• Adhere to OSHA, NASA, Company, and customer safety requirements
• May assist in training others

Requirements

Required Minimum Education:

• Associate of Science/Arts in Business Administration, Office Administration, or related field, or equivalent experience.
• One and a half (1.5) years of related experience is equivalent to 1 year of formal education.

Required Skills, Qualifications, Technical Experience, Certifications, etc.:

• Complete acquaintance with and understanding of the general and detailed aspects of training requirements.
• Must be able to work under limited supervision.
• Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of importance to the function of the department or which may be of a sensitive nature.
• Must hold and maintain a valid Florida driver’s license
• Primarily office setting performing sedentary work with some walking,
• standing, and carrying lightweight objects

Benefits

What we offer:

• Competitive salaries
• Education and professional development assistance
• Multiple healthcare benefit packages & 24/7 virtual on-demand doctors’ visits
• 401K
• Civic Leave – time off to support your favorite charity or community
• Paid time off for personal leave and holidays