Mailroom Specialist Full Time

Company Overview:

Ascendant Insurance Solutions, a full-service Florida-based insurance company, is seeking a Mailroom Specialist to join the Office Administration team. Ascendant Commercial Insurance is a dynamic property and casualty insurance provider dedicated to serving small- to medium-sized businesses. Based in , our team of trusted insurance professionals is committed to delivering exceptional customer experiences through reliable services and tailored solutions that help prevent and minimize loss.

Ascendant is looking for the next generation of industry professionals. If you’re looking for a company that offers stability, great benefits, and compensation, with a strong emphasis on values and integrity, then apply today to find out how you can become a dynamic part of The Ascendant’s Team!

Work Schedule:

• Monday – Friday from 8:30 a.m. to 5:30 p.m. with an hour of lunch break.

Job Summary
We are seeking an energetic and detail-oriented Mailroom Specialist to join our team. In this vital role, you will manage the efficient processing, sorting, and distribution of incoming and outgoing mail and packages within our office environment for Ascendant and its affiliates.

Your proactive approach will ensure the timely handling of all incoming and outgoing correspondence, supporting the smooth operation of our organization. This paid position offers an excellent opportunity to develop organizational skills while contributing to a professional workplace.

Duties:

▪ Sorting, collating, scanning, and distribution of incoming Mail to each department.
▪ The sorting, preparation, inputting, and naming of incoming mail for scanning and uploading into
document management system or shared drive as stipulated.
▪ Log and record specific mail transactions on appropriate spreadsheets.
▪ Resolve issues with both hard copy and electronic postal scanning systems and direct
Inaccurately addressed mail to correct the recipient information for reprocessing.
▪ Ensure that high-priority incoming and outgoing mail is processed in accordance with its
priority and on a timely basis.
▪ Sort and package daily cycle mail.
▪ Verify against the daily report that all cancellations have been printed.
▪ Ensure that all cancellations are mailed and properly recorded/stamped for proof of mailing in
the post office.
▪ Ensure that the proof of mailing document is scanned and properly stored.
▪ Collect the daily outgoing mail and FedEx packages from mail points in each department and
deliver mail to the post office as required.
▪ Assist with special scanning projects as needed.
▪ Keep track of envelopes to ensure sufficient stock.
▪ At least 45 days prior to depletion of envelopes, place an order with the Office Manager.
▪ At least 5 days prior to depletion of copy paper, place an order with the Office Manager.
▪ Distribute paper to all copy machines located on different floors.

Required Skills:
▪ Previous experience within a postal environment would be beneficial.
▪ Good oral and written communication skills.
▪ Good administrative skills, including photocopying, faxing, filing, and
problem-solving.
▪ Good knowledge of computer applications such as Microsoft Word and Microsoft Excel, Internet Explorer, and Windows Explorer.
▪ Ability to deal with sensitive and confidential items of mail in accordance with the code of
conduct.
▪ Ability to work on own initiative and be proactive in problem-solving, especially in locating
staff members and deciphering mail.
▪ Ability to work with other employees in a polite and diplomatic manner.
▪ Bilingual (Spanish /English) skills preferred but not required.

Join us as a Mailroom Specialist and become a key part of our professional team! Your dedication will help keep our operations running smoothly while you develop valuable skills in logistics, organization, and warehouse management. We’re excited to welcome motivated individuals eager to contribute their energy and expertise!

Pay: $17.00 – $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Vision insurance

Application Question(s):

• Do you have mailroom experience?
• Are you seeking a full-time position?

Language:

• English (Required)
• Spanish (Required)

Ability to Commute:

• Coral Gables, FL 33134 (Required)

Work Location: In person